This page contains links to documents to prepare for the next regional conference.

       (The previous conference documents will remain here as reference items)

  

Links to each month's report are generally made available between the 5th and 10th of the following month.

 2007 - Working Documents         City: Shreveport, LA        Chosen Property: ________ 

 

  •

Assignment Master List (duties, dates, etc)

ver 1  7-9-06

2006 site comparison chart (Dallas)

  •

Budget (approved _______)

for selection during 2005 meeting

  •

Budget (estimates & working figures)

  •

Deposits Made

  •

Hotel Contract / Specifications

be sure to lock in meal costs & $0 vendor table charge

RFP to CVB

all RFPs

 Hilton 6-19 follow-up

  •

Registration Forms (for each deposit)

...don't forget  a "cancel" policy & deadline

  •

Registration List

  •

Schedule of Events

  •

Seminar Topics, Speakers & blurbs

  •

PROMO ITEMS

     Optional Events Flyers & pricing
     Advertising 2006 tease Tulsa PD? state pub?
     Registration Form for 2007

  •

Forms & Samples:

Advertisers/Exhibitors/Vendors

Contract

 

 

2005 Ads

 

2006 MS Annual Mtg

ADs only

2006 MS Annual Mtg

Sponsors

R4 Word

Audio Visual Request Form

    Budget

SAMPLE Budget (2006-07)

R3 Excel
    CLE Certificate 2006 2005 Single   or   all weekend: R3 Word R4 Word
    Evaluation Form (SAMPLES) 2006 2005 Word
    Expense Reimbursement Form 2006 2005 MS Sample TX Sample

    Form letter for sponsors

    Form letter for welcome letters
    Form letter confirming speakers
    Form letter thanking speakers
    Foundation Pre-Sale Tickets 2006 2005
    Registration Form 2006 2005
    Speaker Gift (also a souvenir in 2005) 2006 2005

  •

Shreveport CVB Info:
     Travel Planners Guide intro maps etc accommod. dining & nite attractions 1 attractions 2
Boardwalk Boardwalk photos receptives shopping meeting space add. services
     CVB assistance co-op printing start-up marketing

 

 2007 - Status Reports 

 

  •

 2006 August

     •

2007 January

Example of Chair's

Status Report Form

  •

 2006 September

     •

2007 February

  •

 2006 October

     •

2007 March

  •

 2006 November

     •

2007 April

  •

 2006 December

     •

2007 May

     •

2007 June

     •

2007 July

     •

2007 August (final/post-conference)

 

 2006 - Dallas        City: Richardson (Dallas, TX)       Chosen Property: Richardson Hotel  

           "Region 6 Roundup"

 

     •

Proposed Budget (approved 02-06)

Word doc

     •

Working Budget (July 2006 estimates)

Excel doc

     •

 Registration Form PDF

     •

 Schedule of Events Word doc

     •

 Expense Reimbursement Form Word doc

     •

 Foundation Pre-Sale Premium Tickets PDF

 

 Historical Information 

 

City / State Host Entity Regional Director Registration Cost
  • 2008 Kansas City, MO Missouri Doris Compton, PP, PLS (AR) 2008-2009

  •

 2007 Shreveport, LA Oklahoma Doris Compton, PP, PLS (AR) 2007-2008

  •

 2006 Dallas, TX two Dallas chapters

Stephanie A. Floyd, PP, PLS (MS)

2006-2007

 $125

  $20 Optional Event (Rodeo)

$125 included one each: Sat lunch, Sat Dinner, and

        Sun Breakfast/Brunch w/speaker (10hrs cle)

  •

 2005 Natchez, MS Mississippi

Julie Abernathy, PP, PLS (TX)

2005-2006

 $125

  •

 2004 Little Rock, AR Arkansas Julie Abernathy, PP, PLS (TX) 2004-2005

  •

 2003 St. Louis, MO Missouri Theresa Wilson, PP, PLS (MS) 2003-2004

  •

 2002 Oklahoma City, OK Oklahoma Theresa Wilson, PP, PLS (MS) 2002-2003

  •

 2001 San Antonio, TX Texas Kim Culpepper (TX) 2001-2002

  •

 2000 Gulfport, MS Mississippi Kathy Sharp, PP, PLS (MO) 2000-2001

  •

 1999 Hot Springs, AR Arkansas Annetta Smith (OK) 1999-2000

  •

 1998 Branson, MO Missouri Janice Rider (MO)  1998-1999

Joyce Look (TX) 1997-1998

 

 

 

For information about scheduled events and project milestones, see our Schedule page.